CHORAL ARTS PROGRAM
Ms. Jessica Parsley, Director
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| Minutes for the Middletown ChoralBoosters |
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Middletown Choral Boosters Meeting Meeting called to order at 7:07 pm. Attendees: Jessica Parsley, Lisa Coles, Sheila Brumage, Diane Stowell, Randi Numbers, Linda Myers, Melissa Murphy, Kathy Stasiewicz, Katie Stasiewicz September minutes were read and approved. Treasurer’s Report Due to the absence of the Treasurer, there was no report available. . Committee Reports Outfits and Robes Melissa Murphy reported that the robes are cleaned and back in the closet from the Heritage Days. Heritage Days went well, but was a learning experience for Melissa. Concert Committee Diane Stowell reported that she has started working on getting the permits for the Holiday Concert and Cabaret. She asked for a snow date for Cabaret which was provided by Ms. Parsley. She has completed an inventory of the closet and will be getting some supplies that are needed. . Publicity/Newsletter Randi Numbers reported that she needs material for the next Newsletter that is due 10/12/2007. She would like to put some pictures from Heritage Days, but Ms. Parsley needs to check to see if that would be allowed by the Administration. Ms. Parsley requested anyone with pictures to please e-mail them to her for the Chorus Scrapbook. Phone Tree Pattie Hughes was not present; nothing to report. Ways and Means Car Washes Lisa Coles still has not had luck with contacting Wal-Mart. Katie Stasiewicz reported that the chorus students would be willing to do a waterless car wash. It was decided that it might be too late to plan anything for the fall, possibly wait until spring. Maggie Moos Lisa Coles has not been able to reach them also. Will continue. C&R Food Dottie Aldrich was not present; Lisa Coles will check with her regarding this fundraiser. Yankee Candles Randi Numbers reminded everyone that Yankee Candle orders are due by October 10, 2007. She can accept orders through Friday, October 12, 2007. The candles should be delivered either the week after Thanksgiving or the first week in December. Quilt Raffle Linda Myers still needs to contact Ellie Spade for the phone number for Steve Velot to see if he wants to make a quilt for this year. Poinsettia Sale Carol Vanek was not present, but Lisa Coles reported that Carol had contacted Mr. Gude and he will provide the poinsettias again this year. We will be requesting 70 instead of 60 since 60 was not enough last year. Donation Letter Lisa Coles will be rewording the letter for this year. Flower Sales Melissa Murphy will be setting up a table at her daughter’s skating competition on Pizzeria Uno Kathy Stasiewicz reported that she had obtained information from Pizzeria Uno Chicago Grill. She provided the coupons and had arranged for a fundraiser for MHS Chorus for November 5, 2007. Kathy will contact Nancy Randall, PTSA, about getting the coupon published in their newsletter. Randi Numbers will put information in the MHS Newsletter about this. Jody Brumage will check on the possibility of running an ad in the Middletown Citizen newspaper. Jody Brumage will create a flyer to be attached to the coupons for Ms. Parsley to distribute to Chorus members for their families. Kathy also reported on Beef O’Brady’s. They did not have quite as good of a deal: it was for a shorter amount of time and restricted to Wednesdays. They do allow raffles or selling items at the same time. Possibly we will reconsider if we have a quilt raffle. Other Fundraisers Carol Vanek is still working on the details about the Vocal Ensemble performing in country clubs. Jessica Parsley will check with the Administration on this item also. Ms. Parsley reported that the Administration was OK with recording and selling CDs. Discussion followed on this subject regarding the cost of recording and making the CDs, how much they would sell for and an estimate of how many we thought we would sell. It was decided that our profit margin would be too small to make this a feasible project. Jessica Parsley provided a new idea—Frederick area business coupon book. It had been sold by Frederick High School for a fundraiser. The Boosters discussed and thought this was a good idea. Linda Myers will contact the company and get details. Jessica Parsley and Katie Stasiewicz reported that the students want to do a Rocka-Thon this year. It was decided that January or February would be a good time. Ms. Parsley reported that the Administration did not approve the student’s idea of a duct tape sale. There was discussion of possibly changing that to a “Kiss a Pig (or Alpaca)” raffle. The students will discuss this idea. Website Becky DeLameter was not present. No Report. Ms. Parsley will talk to Mr. Turner for more details about the website and will check on the possibility of being able to link it to the MHS website. New Business Monthly Report Jessica Parsley provided a list of dates for performances for 2007-2008. She reported on the success and lessons learned from the Heritage Days performance. The Boosters suggested getting a better location and earlier time for next year’s Heritage Days. Kathy Stasiewicz suggested using the steps at the Lutheran Church instead of risers. She will check with the church to see if that would be possible. Ms. Parsley will also be checking on the possibility of getting a different date or earlier time for the Harpers Ferry performance in December because of the students that will also be in the play being held at MHS that day. Ms. Parsley said she has a few catalogues to share with the Vocal Ensemble for their outfits. She indicated that the students had expressed an interest in T-Shirts or polo style shirts to wear to informal events and on the days of their concerts at school to promote attendance at the evening events. Diane Stowell has a friend that does that type of work and she will get more information on this and prices. Ms. Parsley will talk to the students and get more details about this also. Ms. Parsley provided several ideas that her father had provided of items that could be sold to help supplement our budget such as banners, pizza cutters, water bottles, car magnets, etc. The Boosters thought this would be a good idea and Ms. Parsley will discuss further with her Father. Ms. Parsley reported that MHS is hosting the adjudication in November, but that our school would not be participating. Mr. Shearer will be handling this. Sheila Brumage asked about the Wall of Honor and what had happened to some of the pictures that had been hung in September that are now gone. Ms. Parsley indicated that Mr. Shearer took them down because they were not the correct pictures. Linda Myers asked what happened to them; they should be returned to Ms. Parsley since the Boosters paid for them. Ms. Parsley will check with Mr. Shearer. Ms. Parsley provided copies of notes in Ms. Auchey’s files about what pictures should be hung to make sure the correct pictures are taken and hung next year. The meeting adjourned at 8:45 pm.
Middletown Choral Boosters Meeting Meeting called to order at 7:09 pm. Attendees: Dottie Aldrich, Sheila Brumage, Lisa Coles, Randi Numbers, Carol Vanek, Jessica Parsley, Melissa Murphy, Becky Delameter October minutes were read and approved. Treasurer’s Report Due to the absence of the Treasurer, there was no report available. . Committee Reports Outfits and Robes Melissa Murphy asked about which upcoming events required robes and vocal ensemble outfits. She requested Ms. Parsley to let her know which children would not be participating at Christmas in the Valley so she would not have to pack and transport their outfits and robes. Since the Vocal Ensemble will leave on a bus from MHS to go to Harpers Ferry, Melissa will just need to be there to get their outfits out for them. Concert Committee Due to the absence of Diane Stowell there was no report. Publicity/Newsletter Randi Numbers reported that she has the material ready for the next Newsletter. She will update the flyer from last year for the Holiday Concert. She is planning to contact the Frederick News Post to do a spotlight on Jessica Parsley – Frederick girl now teaching at MHS. She will check with local radio stations and the website for NBC 25 regarding advertising upcoming concerts. Phone Tree Pattie Hughes was not present; nothing to report. Ways and Means Yankee Candles Randi Numbers reported that the Yankee Candles sales totaled almost $5,000 which will mean a profit of almost $2,000. She has provided to the Treasurer a breakdown of how much each student should receive in their trip accounts. The company will pack the orders by student and the orders can be picked up at Randi’s house during the last week of November or the first week of December. The Boosters decided to have another Yankee Candle sale in the spring. C&R Food Dottie Aldrich reported that she had not really had time to concentrate on this fundraiser. The Boosters discussed waiting until early January to hold this fundraiser to have the food available for the Super Bowl. Fundraising Letter Lisa Coles still working on this. Skating Rink Flower Sale Melissa Murphy reported that she was not able to hold this fundraiser. The skating club already was selling flowers. Pizzeria Uno Due to the absence of Kathy Stasiewicz, no report was available for the November 5 fundraiser. Poinsettia Sale Carol Vanek will contact Mr. Gude to get 70 plants. She will call him a week ahead of the date to remind him. Dottie Aldrich gave Carol advice on getting chorus members to stay after school the evening of the concert to help set up the plants. Dottie explained the labeling process and Randi Numbers will help Carol with labels and the flyer. Old Business T-Shirts Jessica Parsley said the students had ideas about what they wanted, but no final decision has been made. Other 2007-2008 Fundraisers Jessica Parsley said her Dad suggested making Water Bottles, Pizza Cutters, and Coffee Mugs for the Boosters to sell. It was decided that Ms. Parsley should check on the quantity and prices from her Dad. She will also check into selling these items at the school store. Carol Vanek said she has made several phone calls to local country clubs about performances by the Vocal Ensemble. She has not had any calls returned. Website Becky DeLameter demonstrated the new website. She wants to add Heritage Days pictures and asked for people to download pictures and send them to her. A motion was made and approved to spend the money to purchase a website sponsor. Randi Numbers will check on the service they use and provide information to the Boosters. Becky also presented some ideas of things that we might want to add to the website. New Business Monthly Report Student Activities: Ms. Parsley reported on the Halloween Party. Not very many of the students attended, but those that did had fun. The students want to sing at Vindobona Nursing Home again this year. They are working on a date. The students will be doing an Adopt a Family for the Holidays again this year. On Friday, November 30, there will be a field trip to the Cultural Arts Center to see Amahl and the Night Visitors. Ms. Parsley is checking on a bus for this event. There was no other new business. The meeting adjourned at 8:38 pm.
Middletown Choral Boosters Meeting Meeting called to order at 7:06 p.m. Attendees: Lisa Coles, Jessica Parsley, Dottie Aldrich, Beth Aldrich, Rachel Aldrich, Melissa Murphy, Sheila Brumage, Randi Numbers, Diane Stowell, Vickie Stowell, Kathy Stasiewicz, Katie Stasiewicz, Jennifer Shank, Ronnie Shank, Linda Myers, Alyssa Myers December minutes were read and approved. Treasurer’s Report The treasurer has turned over paperwork to Lisa Coles and resigned due to family issues. Some bills appear to not have been paid. Those bills will be turned over to Ms. Parsley to check to see if they still need to be paid. There is a bill from Music Arts for $202 for a piano stool. There is an instrumentalist bill for $164.19 that still needs to be paid, and a Trinity United Methodist trip bill for $10.18, dated June 4, 2007, that needs to be paid. The present balance is $9,400. Profit from poinsettia sales was $660. Received a donation of $200 from a chorus family. Donations from the Holiday Concert came to $50.00. There were some other checks that still need to be deposited. Ms. Parsley will check on some of these bills that still need to be paid. Jennifer Shank has volunteered to take over the Treasurer position. Lisa will be providing her the paperwork. Committee Reports Outfits and Robes Melissa Murphy reported that she will be getting the Vocal Ensemble dresses cleaned. She will be ordering studs for the boys' shirts. She asked the girls present at the meeting if they needed anything. They indicated that they did not at the present time. Concert Committee Diane Stowell had nothing to report at this time. She had some bills to turn over to the Treasurer. Diane will provide a flyer for the Cabaret. She will send it to Lisa to attach to an e-mail and to Ms. Parsley to distribute to the students. Diane requested Sheila Brumage to supply a large coffee pot for the Cabaret concert. Publicity/Newsletter Randi Numbers reported that the Newsletter was due next week. Will try to do an article on Ms. Parsley before Cabaret. The website is done and paid for ($47.11 for a year). Randi provided the bill to Lisa Coles. The website is MHSchorushome.org. All details have been provided to Becky DeLameter. Becky is working on getting data posted. Phone Tree Jessica Parsley will organize the call list. Ways and Means Yankee Candles Candles are still coming in. There are still 2 orders missing. The company will call Randi tonight and let her know if they will be shipping the items or sending a rebate. There was one broken piece and the replacement is being shipped overnight. Randi received an apology from the President. The problems were due to a new system for packing orders by students' names. It didn’t work quite as well as they had hoped. C&R Food Dottie Aldrich announced that she needs someone to take over this fundraiser. She is just so busy working two jobs and going to classes. Jennifer and Ronnie Shank may head up this fundraiser in a few months. Fundraising Letter Lisa Coles has not been able to get this done. Sheila Brumage offered to draft a new letter and will e-mail it to Lisa. Need to include in the letter information about the Spring trip and Cabaret. Poinsettia Sale Profit was $660 (only 4 poinsettia’s were not sold). Katie Stasiewicz will prepare a thank you card to send to Mr. Gude. T-Shirts The design has not been redone. Will get done and provide to Diane Stowell. Shirts will be black and the design will be orange. Other 2007-2008 Fundraisers There was a suggestion to have a Silent Auction at the Cabaret. Lisa will send out an e-mail requesting donations. Jennifer Shank will organize this fundraiser. Jessica Parsley had nothing new to report regarding new Vocal Ensemble outfits. Ms. Parlsey had nothing new to report about the water bottles. Old BusinessWebsite Randi Numbers has taken care of establishing the website account so Becky DeLameter can go live with the website. New Business Ms. Parsley recently discovered that there is $400.00 in the budget for All State Chorus. There are 8 students going and they have already paid. The 8 students are:
A motion was made and passed to put the $50.00 is each of the 8 students’ trip accounts. The Banquet date is May 29, 2008. All County Medals will be bought by the students, not Choral Boosters. Linda Myers will be handling the Wall of Fame for this year. Jessica Parsley asked what she needed to do to prepare for Cabaret. She is conducting auditions. Ms. Parsleywill design the tickets and have them printed. The cost for advance tickets will be $8.00 for adults and $5.00 for students and senior citizens; tickets at the door will be $10.00. Randi Numbers will design the advance ticket order forms. Sheila Brumage will check old Choral Boosters records for an example. Discussions followed about the sound systems and lighting for concerts. It was decided it may be easier and cheaper to rent the sound equipment. Randi Numbers will contact Susan Thornton for information about renting that type of equipment. Beth Aldrich suggested have some students do a promo for the morning announcements about Cabaret. She was advised to pursue this. Ms. Parsley asked about getting video and audio recordings done of concerts to use for classroom instruction. Lisa will check on the availability of students to record for service hours or she will send out an e-mail for volunteers to tape the concerts. She will also check on students to handle lighting. Ms. Parsley will be checking with the students regarding doing church services this year at the Senior’s churches and Baccalaureate service. Ms. Parsley received a phone call from Becky DeLameter that the website was up. Ms. Parsley shared it with the Choral Boosters. It looked great—they will be working on getting more pictures posted.
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